How to set up a rule in Microsoft Exchange to send an alert of a phishing attack Microsoft Exchange Icon Png

How to setup html email signature with an image on iPhone/iPad

How to set up a rule in Microsoft Exchange to send an alert of a phishing attack Microsoft Exchange Icon Png

Empowering your employees to easily notify IT security personnel of a phishing attack requires an Exchange rule. This tutorial explains how to set one up.

In general, IT cybersecurity experts agree that when it comes to enterprise phishing emails, the most effective defense, and the only one that will inevitably stop such attacks, is a well-trained and educated workforce. While technologies like artificial intelligence and machine learning may stop many phishing emails from getting through to user inboxes, Microsoft Exchange Icon Png

GDPR vs. ePrivacy: The 3 differences you need to know

Microsoft: Here's our 4 step plan for getting rid of passwords forever

shows that about 50% of an enterprise's computer using employees will click on a link sent via email from an unknown user without first thinking of the potential consequences. To overcome this lack of urgency so prevalent amongst users, IT professionals should task the entire workforce with the responsibility of immediately reporting phishing emails when they are uncovered.

, allows Outlook users to report a phishing or other suspicious email with the click of a single icon on the standard Office Ribbon interface. However, by adding a new rule to Microsoft Exchange, admins can also receive a copy of the report—with no additional effort on the employee's part.

This how-to article explains how to set up a rule in Exchange that will piggyback on Report Message to notify the proper IT security team in your organization that a phishing email has been reported. Microsoft Exchange Icon Png

IT leader's guide to reducing insider security threats Microsoft Exchange Icon Png

Creating or modifying rules using the following technique requires Exchange Online Administrator authentication status. This tutorial also assumes you have installed and enabled the

Open the online portal to Office 365 and logon with administrator credentials. Navigate to the Admin Center and then open the Exchange Admin Center submenu. Click the Mail Flow link in the left navigation bar. You should see something similar to

Click on the Plus button to create a new rule. Name your new rule (Phishing Submission) and then open the

. Add these two email addresses to the list as shown in

entry and add the appropriate security administrator or team as designated by your intrusion detection policy. Set the Microsoft Exchange Icon Png

Once this rule is established, whenever an employee reports an email using the Report Message add-in, the appropriate security personnel will receive a copy of the message automatically. This will allow your security teams to act swiftly and decisively to mitigate and counteract phishing attacks in accordance with your enterprise's policies.

Keep up with the latest cybersecurity threats and best practice solutions. Subscribe to the TechRepublic Cybersecurity Insider Newsletter!

Here are the 'most clicked' phishing email templates that trick victims

How to prevent phishing by studying the psychology behind digital fraud

Research: Defenses, response plans, and greatest concerns about cybersecurity in an IoT and mobile world

Phishing attacks: How hunting down fake websites is making life harder for hackers

How do users report phishing attacks in your enterprise? Share your thoughts and opinions with your peers at TechRepublic in the discussion thread below.

Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to BreakingModern.com, aNewDomain.net, and TechRepublic.

Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to BreakingModern.com, aNewDomain.net, and TechRepublic.

Can Russian hackers be stopped? Here's why it might take 20 years

The new commute: How driverless cars, hyperloop, and drones will change our travel plans

Exomedicine arrives: How labs in space could pave the way for healthcare breakthroughs on Earth

How Sephora is leveraging AR and AI to transform retail and help customers buy cosmetics

We deliver the top business tech news stories about the companies, the people, and the products revolutionizing the planet.

Our editors highlight the TechRepublic articles, galleries, and videos that you absolutely cannot miss to stay current on the latest IT news, innovations, and tips.